NOTICE OF 2016 WASFF ANNUAL GENERAL MEETING
At Swancon, in the Hamersley North room of the Pan Pacific hotel in Perth on Sunday the 27th of March, 4pm.
Agenda:
0A. Last call for nominations for the Board of WASFF
0B. Last call for bids for the WARSFC (i.e. Swancon) for 2018
Meeting opens.
1. Apologies
2. Consideration of Minutes of the previous AGM
3. Matters arising from the previous AGM
4. Reports
Chairman
Treasurer
Administrator
Convention Steering Committee Co-ordinator
Swancon 40 2015
Swancon 41 2016
Swancon 42 2017
5. Appointment of Auditor
6. Appointment of a Returning Officer
7. Election of Organising Committee of the Western Australian Science Fiction Convention (Swancon 43 2018)
8. Election of Members of the board of WASFF (3 elected positions)
9. Motion on Notice:
That by-law 6.13 be amended to read:
“6.13 Eligible voters for the Tin Duck Awards are members of the current WA Regional Science Fiction Convention including attending and supporting memberships, or are teen attendees as defined in regulation 9.3.2.”
and that in regulation 9.3.2.1, “Teen attendees do not have voting rights, but may attend and observe the AGM.” be amended to read “Teen attendees do not have voting rights, except with regard to awards, but may attend and observe the AGM.”
10. General Business
Bids for Swancon 2018 must received by the WASFF chair (Doug Burbidge) before the start of the meeting. Guidelines and a bid form are available:
http://wasff.sf.org.au/swanconbidding
http://wasff.sf.org.au/files/20140125%20Convention%20Bid%20Form.doc
Nominations for the 3 elected positions on the WASFF board must be received by the WASFF chair (Doug Burbidge) before the start of the meeting. Please note that we desire a new person for the Administrator (i.e. secretary) role, which involves taking minutes at approximately 7 board meetings per year plus the AGM.
If you’d like to see the constitution, regulations and by-laws, they’re at:
http://wasff.sf.org.au/constitution
— Doug Burbidge http://dougburbidge.com/ ph. 04 2293 7176
Previous Minutes
http://wasff.sf.org.au/files/20150405%20WASFF%20AGM%20Minutes.pdf
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